NEW!SaaS Companies That Got Funded in 2022! Read More

SaaS Category

Best Presentation Software You Should Consider Using in 2022

7 Mins read

Presentation software allows users to create interactive, slide-based presentations that help to tell a story or convey a message. These presentations are built on generic or custom templates that provide themes for the slide decks. Each presentation page can include images, embedded videos, dynamic transitions, or other animations for entertainment purposes. These products help to display information visually and are often used by companies to aid in sales pitches and marketing campaigns, or for educational purposes, among other uses.

SaaSDekho takes pride in showing unbiased insights on user satisfaction in our content and reports. We do not allow paid placements in our ratings, rankings, or reports. Learn about our scoring methodologies.

1 Listing in Presentation Software Available.

1. Microsoft PowerPoint

SellerMicrosoft PowerPoint
HQ LocationRedmond, Washington
Company WebsiteMicrosoft PowerPoint
LinkedIn Page2,32,949 employees on LinkedIn®
Deals on SaaSDekhoMicrosoft PowerPoint Deals Page
Year Founded1975

Build the story, present with conviction, and move forward faster.

Choose Your Presentation Software:

Choosing Presentation Software can be daunting, but it doesn’t have to be. The best thing to do is make a list of your must-haves and compare the possible tools on SaaSDekho to select the right software for your team.

Or, Schedule a Call with our SaaS Consultant and they’ll guide you in your SaaS Discovery and Buying Journey.

Spotlight Categories in Office Software:

Document Creation | Meeting Room Booking | Survey


What is Presentation Software?

No matter your industry, professional presentations can be an ace-in-the-hole maneuver for communicating important ideas or aligning teams around company vision or initiatives. A handful of well-designed slides goes a long way, and the right presentation tool can make it easy for even the least tech-savvy individuals to create presentations.

These tools replace the old-fashioned method of drawing bullet points and supplemental images on whiteboards or poster boards and can help hammer home the main points of a public speech to the desired audience. After walking through a presentation in front of a group, you can also share the completed files as helpful resources to specific departments or the entire organization. Some of the best presentations have a life that extends far beyond the intended meeting.

Key Benefits of Presentation Software

  • Communicate information in an organized, digestible way
  • Engage listeners of presentations visually as well as aurally
  • Provide your slide deck as a post-presentation resource
  • Convert more listeners to leads through interest

Why Use Presentation Software?

Whether delivering a keynote address or a book report, the impact of visual aids cannot be overstated. We are an increasingly graphics-oriented species: Online posts that involve images are 650% more effective than text-only content, according to one study. Presentation apps and desktop tools empower professionals of all backgrounds to create eye-catching, easy-to-follow supplements that can keep an audience engaged when important information is being communicated.

These apps can also replace notecards as personal guides during meetings, training sessions, or company announcements. With helpful templates, graphics, and other features, users can make presentation tools an invaluable asset for uniting teams and effectively mastering complex subjects. Long after the public presentation, slides designed on your presentation program can be saved on a file storage platform or content management system to be accessed and shared by the teams who can benefit from the contained information. You may continually draw value from a quality slideshow presentation or video presentation as a form of training for new hires. In this way, presentation software tools can double as eLearning solutions when used to their full potential.

Our research team has discussed the dos and don’ts of engaging presentations and other presentation software tips in blogs on G2 Crowd. Owning a great software solution doesn’t guarantee great presentations, and they won’t do all the work for you. But when used properly and delivered confidently, these products can be indispensable mediums of communication, regardless of the user’s industry.

Who Uses Presentation Software?

Like many of the best apps, presentation solutions can be used by a wide spectrum of users. A good business presentation is useful at a restaurant staff meeting just as it is in an enterprise context. The marriage of graphics and informative content is a universal language that does not discriminate against one industry or another. Nearly anyone can craft a basic presentation with many of the tools in this category, and create a memorable experience for their staff and/or clients. As skills progress or situations demand, these same tools can be used for advanced and multi-layered presentations.

With that said, some individuals may find a more consistent or impactful use of presentation software.

Department managers or c-level execs — A well-made presentation can add authority to and maximize comprehension of major announcements or important team/company meetings. Rather than simply talking with your staff, leveraging quality slides can drive the main points home for the intended viewers.

Sales representatives — Presentation software can create a stronger relationship between sales reps and prospective or current clients, adding depth to conversations and answering clients’ questions in great detail. There is no telling how many closed deals and renewals around the world are due in part to well-executed presentations.

HR/training teams — In the modern workplace, projects such as employee handbooks, organizational updates, and new hire education are often completed or assisted by presentation technology. A free presentation for internal use can be endlessly valuable in company alignment and culture-building.

Creative departments — For those hired to create, there are constant opportunities to go above and beyond when sharing and explaining new ideas. The features within a presentation software package can help graphic designers, UX architects, and other creative teams shine a light on exciting projects using colorful slides filled with multimedia and approachable explanations.

Teachers and students — Presentation software has one of the largest overlaps between professional and academic practicality. Teachers and professors, particularly in higher education, can make digital presentations an integral component of lesson plans. In today’s classroom, many create presentation-based environments in place of lectures with scribbled chalkboard notes. Additionally, students are often encouraged to take advantage of these solutions for presenting projects to the class; in some cases, the use of this software is mandatory.

Creative departments — For those hired to create, there are constant opportunities to go above and beyond when sharing and explaining new ideas. The features within a presentation software package can help graphic designers, UX architects, and other creative teams shine a light on exciting projects using colorful slides filled with multimedia and approachable explanations.

Teachers and students — Presentation software has one of the largest overlaps between professional and academic practicality. Teachers and professors, particularly in higher education, can make digital presentations an integral component of lesson plans. In today’s classroom, many create presentation-based environments in place of lectures with scribbled chalkboard notes. Additionally, students are often encouraged to take advantage of these solutions for presenting projects to the class; in some cases, the use of this software is mandatory.

Presentation Software

Presentation Software Features

The growing selection of presentation software builds on the model created by early torchbearers, as far back as the late 1980s. Today’s offerings include updated versions of some tenured platforms and fresh, boundary-pushing releases from forward-thinking developers. Across these varying products, you will find a handful of common, practical features to help create masterful slides—in addition to some platform-specific tools that can elevate your professional presentation to its peak.

Some common features include:

Templates and themes — One of the core values in the presentation software space is a low learning curve, at least for simple projects, and the best example of that is presentation templates. Even free presentation software or the free version of some paid products may include this feature, which provides various pre-built outlines for both individual slides and entire presentations. Templates can incorporate suggested layouts, color schemes, fonts, and object placements that can be modified as necessary by the user, and used as starting points from which to insert personal content.

Text and image effects — Cropping and resizing are just the tip of the iceberg for the content and media elements you utilize in your project. When you create a presentation, you will have a multitude of effects at your disposal to bring each slide to life, such as shadows and shading. The toolbox within the average presentation software shares qualities of those found in desktop publishing and drawing software; learning one gives you an immediate advantage over the other.

Transitions — A good presentation is more than a series of slides—it’s a complete expression of an idea or a concept. To help tie the different ingredients together and keep a rapt audience, these platforms usually offer transitions that ease each slide into the next. Some are more vivid or showy than others, but even the basic transition effects can hold the finished product together and prevent an understandably jarring reaction when the presenter leaps from page to page.

With these features alone, you can take advantage of these powerful apps to design a noteworthy in-house or online presentation. That said, complete tool sets within these platforms will lend themselves to endless edits and additions on the way to richer presentations. You can take presentations to the next level by pasting in videos pieced together with video editing software; you may also find certain video editing features included depending on the product. On a similar note, you can import files created with 3D design, photo editing, and audio editing software to spice up a presentation where desired.

Potential Issues with Presentation Software

As robust and practical as these tools are, presentation software should not become a replacement for actual understanding of the topics being communicated within a completed presentation. It can be all too easy for this to occur, with the presenter using the platform as a crutch during important meetings with either fellow employees or external clients. These pitfalls can quickly rise to the surface if a slideshow app lags or crashes, or a similar technical mishap occurs, leaving the speaker without visual assistance. When using presentation software, consider utilizing handwritten notes as well, and make a concerted effort to internalize the subject matter well beforehand.

Software and Services Related to Presentation Software

Many of the best presentations are group efforts and may require input from several users. Depending on the product, this could involve continual discussions on team collaboration, video conferencing, or email software, as the presentation tool might allow for only one user at a time. If real-time collaboration is essential to you, consider business content management software for a more interactive experience in fleshing out concepts or visuals to be used in presentations.

Though presentation management tools offer some ground-level features for media editing, your presentation could greatly benefit from touching up relevant multimedia—or creating it all together—with a different product. As previously mentioned, consider video editing, photo editing, or another authoring and publishing software to produce audio/visual building blocks of truly memorable presentations.

If you’re looking for help with individual components or an entire presentation, consider a local creative services provider, such as a graphic design agency. In some cases, the expertise and artful eye of these companies can bring your presentation ideas to life or at least point you in the right direction, eliminating the stress of going at it alone.

52 posts

About author
Optimize and Manage your Software Stack!
Articles
Related posts
SaaS Category

Best Social Media Marketing Software You Should Consider Using in 2022

1 Mins read
SaaS Category

Best Content Marketing Software You Should Consider Using in 2022

1 Mins read
SaaS Category

Best Legal Software You Should Consider Using in 2022

1 Mins read
  1. SaaSDekho is India's leading media organization.

[mc4wp_form id="17"]

Sync with a focus on SaaS Products, Service Firms and Entrepreneurs - the change makers.

Leave a Reply

Your email address will not be published. Required fields are marked *